FAUNTLEROY COMMUNITY ASSOCIATION
BOARD BUSINESS MEETING
November 08, 2005

President Bruce Butterfield called the monthly meeting to order at 7p.m. at the Hall at Fauntleroy. In attendance were Martin Westerman, Phil Sweetland and V.P./Secretary Kim Petram.

The agenda was reviewed and approved. Minutes from the October meeting were reviewed and approved.

Treasurer Phil Sweetland sent out the November report by email which was reviewed and approved.

Ferry Advisory Committee Bruce Butterfield reviewed with the board a letter from the FCA that was addressed to Mike Anderson, Executive Director of the Washington State Ferries regarding the current salmon return to Fauntleroy Creek. The letter outlined current issues regarding the safety of returning salmon and requested that the current maintenance operations occurring at the Fauntleroy dock be minimized to facilitate the best environment possible for the current salmon run. The board inquired how best to communicate issues such as this to the association as a whole to maximize understanding with the community about the various functions the FCA undertakes throughout the year. Marty suggested broadcasting the efforts of the FCA with matters such as this via the web site. As well, it was suggested to have this particular letter published in the next Neighbors Newsletter to enhance communication with the community regarding the efforts of the FCA.

Megawatt Debrief Gary Dawson reported to Bruce Butterfield regarding the success of last week’s community event. There were many organizations represented and a good turn out of community members. Gary passed on the message to the board that he felt this was a very successful event as far as exposure and communication to the community at large and that the FCA should consider participating again in 2006.

Fall Festival Kim Petram outlined the event held in October at Endolyn Joe’s to thank past volunteers and participants of the Fauntleroy Fall Festival. Kim Petram requested of board members to consider names of community members to invite to the fund raising dinner that will be held in March of 2006. This will be a major source of income for the 2006 FFF.

Budget Discussion Phil Sweetland presented a proposed budget for 2006 with the goal of having a budget that can be tracked against expenditures for 2006. The membership numbers were assumed at a higher level than we currently have. The hope is that with the membership committee push for new memberships that the numbers will match the expected proposal. Consulting fees may need to be manipulated depending on input from Lynn Olson. Contribution expenses need to be discussed further with a board discussion regarding how potential donations will be made in the future. All board members need to review the proposed budget and then prepare for comment at the January meeting.

New Business Bruce announced he has a conflict attending the December business meeting and will not be able to attend. Kim Petram proposed not holding the December meeting but in lieu host an evening at Lowman Beach for the Christmas ships which will be held Dec 10th. Kim Petram will speak with Cindi Barker of MOCA to assess if they would be interested in co-hosting a community gathering that evening. Thus, for the January business meeting the agenda will need to focus on the following three items: a calendar for 2006 events will need to be put together and discussed, the newsletter content and dates evaluated as well as an agreement for the 2006 budget. Phil will put together a calendar template with tentative dates that are known and will email out so the board can consider and be prepared to discuss at the January meeting (retreat items, annual meeting, nature events, newsletter timing etc.)

It was agreed that the FCA would not hold a December business meeting. Kim Petram will send out an announcement if the Christmas ship event can be pulled together in time.

Phil asked for clarification regarding the corkboard design that was proposed by Lynn Olson. It was felt that the intent was to create a collage of photos that could easily changed out depending on the particular event the board would be used at. The group problem solved how this could be constructed and sizing issues. Marty agreed to pursue a possible source who may have access to a display board. Phil will mock up a design as well.

President Bruce Butterfield concluded the meeting at 8:00pm with agreement to meet next on the second Tuesday in January.