FAUNTLEROY COMMUNITY ASSOCIATION
BOARD MEETING MINUTES
JUNE 14, 2005

The meeting was called to order by President Bruce Butterfield at 7p.m. at the Hall at Fauntleroy. In attendance were Renee Chatalas, Kathleen Dellplain, Martha Callard, Lynn Olson, Vlad Oustimovitch, Gary Dawson, Phil Sweetland, Martin Westerman and Vice-President/Secretary Kim Petram.

The agenda was reviewed and approved. The minutes from the last board meeting held May 10, 2005 were reviewed and approved by the board.

COMMITTEE REPORTS

Newsletter Martha Callard reported on the new process that she and Bob Callard used to jointly produce the last Neighbor’s Newsletter. Kinks need to be worked out. They feel committed to continuing the editorship and production for now. It was requested that articles be sent for review via “notepad”. Bob will e-mail the parameters for this to the board. Otherwise, articles can be sent via e-mail which then can be cut and pasted. Lynn Olson volunteered to send Martha and Bob clip art ideas.

SouthWest District Council Vlad Oustimovitch reported that the official Monorail contract proposal is due to be released June 20th. It is anticipated to be approximately 8,000 pages in length. Lynn questioned if this was legal to produce such volume as a proposal to the public. Vlad offered that he thought it would be within legal parameters. The concern anticipated is that the Avalon station proposal may be cancelled. This will put additional parking pressure on the junction area. A public meeting will be held at West Seattle High School on July 7 at 6p.m. Bruce Butterfield inquired about any current discussions regarding the proposed pink line. Vlad reported that no new discussions have occurred that he is aware of. Vlad also reported that the next viaduct meeting will be held on June 23rd, 2005. Lynn offered to send Kirk a reminder to send out an e-mail to membership reminding everyone about the two upcoming meetings. As well, Vlad updated the board on the Lincoln Park annex new naming proposal. He proposed the new name of Whitaker Park to the Morgan Junction who also lent their support of the name change. That support now includes the FCA, MOCA, and the SW District Council.

E-mail Outreach Lynn will communicate with Kirk regarding the posting of upcoming community meetings. Martha proposed that no more than about 15 communications per year be sent out by the FCA. That would be one to two times per month depending on the issues which would minimize the fear of deluging the community with too much e-mail. Fauntleroy Fall Festival Jenny Mandt of the YMCA is coordinating an initial request for leadership in producing this year’s FFF. Kim Petram and Phil Sweetland will attend the first meeting to see what will need to be done to ensure a successful event. Gary Dawson queried if there would be a concern that people would hesitate to attend the initial meeting for fear of being assigned a committee. Thus far, few people have responded to Jenny’s e-mailed requests to start a core-planning group. The meeting date and time is yet to be announced. June 31 is the requested date to respond by.

Treasurer’s Report Phil Sweetland e-mailed the board a report with an updated balance of for the month ending May 2005.

RETREAT Per a board decision made at the retreat it was agreed to change the board’s monthly meeting title to Monthly Business Meeting. The proposed change was made to promote the idea of meeting accessibility to all community members, not just the implied board. Bruce thanked all members who participated with the retreat. The day was deemed successful by members despite the very full and ambitious agenda which could not be covered in totality. A group discussion was held to formulate ideas for improvement for any future retreat. This included 1) establishing smaller focus groups to work out agendas or highlight what to focus on, 2) breakdown issues into smaller groups, 3) Assign task forces for individual issues/concerns, 4) cover the basics first like mission, goals which could be addressed by the executive committee 5) focus on channeling issues into plans of action.

MEMEBERSHIP PLAN Renee Chatalas reported on the membership committee agenda and plan. It will be the goal to contact new neighbors as a group every four months utilizing data regarding new home ownership in the 98136+ area. Neighbors will be approached with new neighbor gift bags and an invitation to join the FCA. Subsequently a phone call will be made by volunteer board members welcoming the neighbor to Fauntleroy and introducing the FCA. Follow up postcards will go out to those receiving gift bags who haven’t returned a membership request. Those not joining will remain on the mailing list up to the spring annual meeting and then dropped. A discussion was held regarding board members volunteering to assist with the welcoming phone calls and distribution of gift bags. Renee provided written script ideas for those wanting ideas of how to approach a potential new member. It was decided that for now, on-going membership renewals would not be pursued beyond sending out reminders with newsletters. Vlad reminded the board that we are a community organization and dropping community members from our membership lists because of lack of dues payment may not be in our best interest. Bruce proposed that the membership committee continue to work out how to develop time lines for renewals.

CREATION OF COMMITTEES This discussion was deferred to the following month’s board meeting. A budget needs to be developed more thoroughly and committee definitions need to be hashed out with more time allotted to the proposals.

OTHER ISSUES The south parking lot of Lincoln Park seems to be attracting increasingly dangerous people and behaviors late at night. Vlad sits on the SW Precinct Advisory Committee and suggests bringing this up at their next meeting. He and Renee will discuss particular issues which Vlad will pass on to the precinct. The board will then determine the proper next steps to take.

A community member had brought up the issue of homes along Lincoln Park not being properly cared for, especially in the parking strips. Phil suggested contacting the DBD who will write letters to owners of properties. Vlad reported that there is a nuisance house ordinance for owner occupied homes. As well, he reported that he would be willing to follow-up with the community member as needed. Lynn will e-mail the member the appropriate city phone numbers to call for follow up to this complaint.